COMPANY TERMS & CONDITIONS

The following conditions apply to the hire of any item including marquees and any other piece of equipment by us, SOSAP TENTS, to you, the customer. In these conditions, the word ‘equipment’ includes any item hired by us to you.

The terms of these conditions can only be altered with our written agreement. No condition contained in any booking form or other communication by you which is inconsistent with any of these conditions will be deemed to have been accepted unless we have agreed to your condition in writing.

ACCEPTANCE OF QUOTATION.

No binding contract will exist until you have accepted our quotation in writing and paid a 50% deposit and we have issued you with a written acknowledgement of your acceptance. Quotations remain valid for 30 days from the date stated on them provided that the equipment is still available.

BASIS OF QUOTATION.

All quotations are made subject to the following understandings:

1. Hire charges do not include attendance by our employees for any purpose other than erecting and dismantling marquees.
2. Hire charge quotes for furniture and other cater hire equipment do not include erecting, dismantling or placing.
3. Period of hire means the period for which the equipment is required to be ready for use.
4. The size and surface of the site are suitable for the erection of equipment.
5. You have informed us of any drains, pipes, cables or other obstacles which might affect the site. It should be noted that the pegs holding marquees may be driven up to one meter into the ground. You should note that you are responsible for repairing and making good any damage caused to the site by erection or dismantling of any equipment. The site must be cleared of all obstacles prior to delivery of the marquee. If we have to move any obstacles we will not be held liable for any damage as a result of this.
6. You will be liable for any additional costs or charges of Academy Marquees Limited in the event that extra work or equipment outside the terms of a quotation is required, or the equipment is required or used for any period outside the period of hire. Payment.
7. A minimum deposit of 50% of the total hire invoice must be paid prior to ourselves acknowledging the booking. The balance of the hire charge shall be payable by you 14 days prior to the event. Payment is to be made within 7 days of the invoice date. If payment is not received within this time an initial 10% charge will be incurred, plus a further daily charge at the current interest rate. You shall be liable for interest on any amount outstanding at a rate of 5% per week. Hire goods will not be released until the balance payment is made in full.

CANCELLATION.

In the event that you cancel the contract, any deposit that you have paid shall be forfeit. In addition, you will be liable to pay the following percentage of the hire charge quoted dependent on the period of notice given prior to the date of commencement of the hire. The deposit shall be deducted from the percentage payable.

DELAYS.

We shall not be liable for delay or failure to complete any contracts as a result of:

1. The site being unsuitable or access being unavailable on the date stated for delivery.
2. Adverse wind or weather conditions.
3. Grass sites which have not been cut
4. Loss or damage to equipment by fire or flood
5. Any industrial dispute, lock-out or strike
6. Any cause beyond our control

NON-AVAILABILITY OF EQUIPMENT.

If for reasons beyond our control any item of equipment booked is not available for the period of hire, we reserve the right to substitute an alternative size of marquee or other equipment to meet, as near as possible, your requirements. If we do so you will not have any claim against us. In the event that we cannot substitute suitable alternative sizes of equipment we shall notify you of cancellation of the contract in which event any deposit or other monies paid by you will be refunded immediately, but otherwise, no claim shall lie against us.

DELIVERY TO SITE.

You must have the site available and in a suitable condition for the erection of the equipment at the time stated for delivery. You should either be available personally or have a representative available at the site at the time stated for delivery to check equipment delivered and sign the appropriate Delivery Note. If you are not present and do not have a representative at the site at the time of delivery:

1. You will be deemed to have accepted delivery of the items specified in the Delivery Note
2. We will erect the marquee(s) in such a manner and location as we consider appropriate provided that we shall follow in so far as possible any plan supplied by you.

If you require us to move any marquee already erected for any reason which is not our fault, you will be liable for an additional charge.

OWNERSHIP.

All equipment hired remains at all times the sole property of SOSAP TENTS. You may not sub-hire or part with possession of the equipment and you may not allow any lien or encumbrance to be created over the equipment.

CARE OF EQUIPMENT.

1. You are responsible for and shall indemnify us against any loss of or damage to all hired equipment whatsoever the cause.
2. You must provide to us proof of having arranged insurance in your name for the hired equipment at least seven days prior to the delivery date of the equipment.
3. Upon payment of the ‘Damage Waiver Fee’ referred to in the quotation, then the above clauses (Care of Equipment (1) and (2) ) will not apply. Please note that you are responsible for the first £ 1000 of any loss of or damage to the equipment and that you remain responsible for and will indemnify SOSAP TENTS against any loss of or damage to all hired equipment resulting from wanton damage, your negligence or legal liability. The Damage Waiver option does not apply to furniture.
4. You must ensure that all equipment is adequately heated when necessary so as to protect the equipment from frost, snow or hail damage, and you must ensure that the collection or building up of snow on any equipment is not allowed.
5. Given the risk of damage to a marquee in windy conditions you must take all reasonable precautions to ensure that all openings are firmly closed when not in use and are open only for the purposes of entering and leaving the marquee.
6. All heating and cooking equipment must be placed a minimum of six feet from the marquee panels and must not be left unattended whilst in use. There must be no heating or cooking within the marquee other than by electrical appliances or purpose-designed butane or propane gas appliances. Braai equipment or open fires used outside must be placed a minimum of fifteen feet from the marquee.

LIMITATION OF LIABILITY.

In the event that we fail to fulfil any terms of the hire contract our liability is limited to refund or cancellation of any hire charges. Under no circumstances shall we be liable to you for any indirect, special or consequential loss or damage (whether for loss of profit or otherwise) cost expenses or other claim for compensation whatsoever whether caused by the negligence of ourselves, our employees or agents or otherwise which arise out of or in connection with the hire of the equipment and our entire liability under and in connection with the hire contract shall not exceed the amount of hire charges. This condition shall not apply to death or personal injury caused by our negligence.

WEBSITE USER AGREEMENT

1. Introduction: Use of this website and the services provided via it (“hsosap.local”) are conditional upon you accepting the following terms and conditions. Unless otherwise specified, your acceptance of this User Agreement shall be indicated by your use of and/or registration with hsosap.local. hsosap.local is provided by SOSAP Tents at [ADDRESS], and its suppliers (“we”/”our”/”us”).
   • These terms and conditions and our Privacy Policy, (together the “User Agreement”) form our entire agreement with you in respect of non-chargeable use of hsosap.local and supersede any prior agreement or arrangement with you in respect of hsosap.local. If a company name is inserted in your registration request, then the User Agreement shall be between us and that company and accordingly unless the context otherwise requires, references to “you” and “your” in this User Agreement shall also be to that company. The purchase of [goods/services] from us is subject to our Terms and Conditions of Purchase. If there are any updates to this User Agreement or to the Terms and Conditions of Purchase, we will bring this to your attention on the home page of hsosap.local.
2. Availability of this website: We will endeavour to ensure that hsosap.local is available 24 hours per day without any interruptions. However, we reserve the right to make hsosap.local unavailable at any time or to restrict access to parts or all of hsosap.local without notice. hsosap.local is a general information service. We will endeavour not to make it misleading, but we cannot represent that the information accessible on or via hsosap.local is accurate, not-misleading, complete or up to date.
3. Use of this website: Use of this website is designed for your personal, non-commercial use and you must not use it in any other way without our consent. Except as permitted under applicable law, you must not use, copy, translate, publish, licence or sell hsosap.local or any materials or information in hsosap.local or the structure, overall style and program code of hsosap.local without our consent. If you wish to make a request for consent, please contact sosap.local.
4. Your Contributions: You agree to only use hsosap.local for lawful purposes and that any information that you provide in connection with, or which forms part of, hsosap.local will be, as far as you are aware, true and accurate and will not infringe any copyright or trade mark, or any right of privacy, publicity or personality or any other right, whether registered or unregistered, of any other nature or any person, or be obscene or libellous or blasphemous or defamatory and you agree to indemnify us against all claims, proceedings, damages, liabilities and costs, including legal costs arising out of your breach of this term. We cannot make any assurances about the information or contribution made by any other user and you should exercise caution before acting or otherwise relying upon any information you obtain via the hsosap.local.
5. Links: hsosap.local includes links to other internet sites. Without limiting what we say elsewhere, we make no representations or warranties about those sites or their content, nor that the links work. If you wish to link to hsosap.local you may only do so at hsosap.local. Details of our linking arrangements may be obtained from sosap.local.
6. Data Protection: It is your responsibility to ensure that that you give us an accurate and valid e-mail address and other contact details and tell us of any changes to them, however we cannot make any assurances about any other user you may meet using the hsosap.local. Please see our Privacy Policy.
7. Intellectual property: hsosap.local, its style and structure, and the materials and information on hsosap.local of hsosap.local are protected by copyright and other intellectual property rights, and may not be used by you except as expressly provided in this User Agreement. The authors of the documents in hsosap.local assert their moral rights. hsosap.local and SOSAP Tents are registered trade marks of SOSAP Tents.
8. Our Liability: Since a substantial part of hsosap.local is both free and available to all, it is a condition that your use of hsosap.local is at your own risk. We shall not be liable to you or in breach of this User Agreement for any delay or failure to perform any obligation if the delay or failure is due to a cause beyond our reasonable control including, without limitation, the blocking or restricting of information to and/or from our network.
   • Except as expressly provided in this User agreement, we disclaim any further representations, warranties, conditions or other terms, express or implied, by statute, collaterally or otherwise, including but not limited to implied warranties, conditions or other terms of satisfactory quality, fitness for a particular purpose or reasonable care and skill.
   • Save as provided below, we disclaim all and will not be liable in contract, tort (including, without limitation, negligence) or otherwise arising in connection with this User Agreement or the hsosap.local for: (i) consequential, indirect or special loss or damage; or (ii) any loss of goodwill or reputation; or (iii) any economic losses (including loss of revenues, profits, contracts, business or anticipated savings), in each case, even if we have been advised of the possibility of such loss or damage and howsoever incurred.
   • Our maximum liability to you in contract, tort (including, without limitation, negligence) or otherwise arising in connection with this User Agreement or the hsosap.local shall be limited. Notwithstanding any other provision of this User Agreement, we will be liable to you without limit for any death or personal injury caused by our negligence and to the extent that liability arises and for liability arising from statements made fraudulently by us.
9. Small Print: Either of us may terminate this User Agreement at any time. You may not transfer any of your rights or delegate any of your obligations under this User Agreement without our prior written consent. If we fail to enforce any provision of this User Agreement, that failure will not preclude us from enforcing either that provision (or any similar provision) on a later occasion. Nothing in this User Agreement shall confer on any third party any benefit or the right to enforce any term of the User Agreement. This User Agreement is governed by South African law and any dispute connected with this agreement is subject to the exclusive jurisdiction of the South African courts. Nothing in this User Agreement affects your statutory rights as a consumer.
10. Complaints: If you believe that your intellectual property or other rights are being infringed by the hsosap.local, or if you are dissatisfied with hsosap.local or any aspect of our service, in the first instance please contact sosap.local or on +27 79 339 0407